What are the qualities of a good report?

What are the qualities of a good report?

Hello dear friends here you will get What are the essential features of a good report? The qualities of a good report.

Complex problem can be solved by the recommendations of a report or routine functions can be smoothly completed with the help of reports. But the above functions can not be done efficiently unless the report is effective.

According to Thill and Bovee, “all good reports have at least three things in common. i. The information is accurate ii. The content shows the writer’s good judgment and iii. The format, style an organization responds to the reader’s need".

Essential features of a good report are as follows:
1. Accuracy: The first quality of an effective business report is accuracy. It should reveal the truth.

2. Good judgment: The investigator must use his or her best judgment to find the fact and in the preparation of the report.

3. Easy language: In preparing the report, easily understandable words should be used.

4. Responsive format: Appropriate format or style should be followed to reflect the reader’s needs. In making decisions about format and style following points should be considered.

5. Bias free: While making recommendations personal beliefs or any sort of biases should be avoided.

6. Clarity: Like other media of communication, reports also should maintain clarity.

7. Conciseness: Irrelevant and unnecessary information must be avoided.

What are the qualities of a good report?

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The Movement of a memo

The Movement of a memo

Hello dear friends here you will get The Movement of a memo. Memo is a means of written communication which is used within the organization. It can move either of the following three ways:
i. Downward
ii. Upward
iii. Horizontal

1. Downward: when memos carry information form managers to subordinates then it is termed as downward movement of memo.

Purposes of Downward:
i. Request for information
ii. Providing directions
iii. Announcing appointments
iv. Information regarding employees’ benefits.

Downward movement of memos can be depicted as follows:

Fig-3: Downward movement of memo.

2. Upward: when memos convey information or response of subordinates to superiors then it is called upward movement of memo.

Purposes of Upward:
i. Response to information previously asked
ii. Making request to superior
iii. Sending reports

3. Horizontal: when memos move to same level of employees then it is labeled as horizontal movement of memo. For example; if assistant manager of production department send a memo to assistant manager of finance department then it is known as horizontal or lateral movement of memo.

 Fig: Horizontal Movement of memo

 The Movement of a memo

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What is computer network?, Types of computer networks

What is computer network?, Types of computer networks

Hello dear friends here you will get What is computer network?, Types of computer networks,define computer network or Different types of computer network.

Computer network is an integrated system which establishes inter connection among different computer terminals.

In other words, communication system between two or more computers can be labeled as computer network. When two or more computer are linked through telecommunication processor and controlling software in such a way that data can be exchanged between receivers and senders. Then it is known as computer communication network.

Elements of computer network:
i. Terminals
ii. Telecommunication processors
iii. Telecommunication channels
iv. Computers
v. Controlling software.

Advantages of computer network:
1. Electronic data processing
2. E-mail
3. Office automation
4. Sharing information/ Exchange of information
5. Teleconferencing
6. Security of data
7. Multiuse’s of data.

Types of computer network:
There are different types of computer network which are as follows:
1. LAN (Local Area Network): In this system computers are inter connected within a limited geographical area. Usually LANs work within 10 miles radius. It is basically used within a large office or manufacturing plant.\

2. WAN (Wide Area Network): The networks converging a larger geographical area are known as wide area networks. Usually it is used among different branch offices of an organization situated in a big city. It can operates within more than 100 miles radius.

3. Intranets: Intranets are network system operated within a department or division of a company.

4. Extra-nets: It enables to establish communication network with the outsiders of the company.

What is computer network?, Types of computer networks

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How technology is changing communication

How technology is changing communication

Hello dear friends here you will get how technology is changing communication The influences of modern technologies on business communication.

With the introduction of modern communication technologies world has become a global village and the corporate sector entered into a new ‘Information age.’ Communicating with others become much easier but in the same time responsibilities of the professional managers increased a lot.

The major influences of modern technologies are as follows:
1. Easier and Faster communication: The explosion of information technology makes communication easier and faster than over.

2. Changes the flow of information: Due to easy access to the information system the traditional views has been changed. Now by breaking the chain of command anybody can communicate with anyone within and outside of the organization.

3. Downsizing: Though many people thinks it has a negative effect, but the reality is-the introduction of modern communication technologies isolate some people from employment opportunities.

4. Increasing pressure on employees: Latest communication technologies blur the line between work life and home life. (Thill and Bovee: 1996) as a result any person has to be prepared to respond immediately even he/she on a vacation.

5. Expansion of market:Now international borders among different countries can not separate people from each other because of communication technology. Thus companies can spread their market to foreign countries.

Besides these managerial functions also become easier to perform and customers satisfaction can be improved by using recent technologies of communication.

How technology is changing communication

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What are the general guidelines for choosing communication technology?

What are the general guidelines for choosing communication technology?

Hello dear friend here you will get What are the general guidelines for choosing communication technology?The principles of selecting appropriate communication technology? 

Modern technology makes the task of communication much easier, but to get the best result managers need to be more efficient. Each situation should be evaluated separately to select the appropriate media. General guidelines or principles of selecting appropriate technology are as follows:

1. Time: Time is one of the major factors that should be considered in choosing the right technology. An urgent message which needs to be transmitted immediately can be sent over telephone.

2. Expectations of the audience: The key factor for effective communication is consideration of ‘you-view approach’, that is the attitude and expectation of the receiver should be given top priority. In case of technology selection it should be taken into account that- how or in what form the receiver want to receive the message.

3. Nature of the message: The technical aspects of a new product cannot be explained over telephone. It will be much better if a CD-ROM illustrated with photographs of the product is used for the same purpose. On the other hand to convey emotion or personal feelings a telephone call or a SMS might be best.

4. Presentation needs: Selection of technology also depends on the presentation need of particular information. For example, monthly sales report of a branch can be sent to the head office simply in the type-written from. But color graphics and other modern technologies can be used to send a catalogue to a foreign buyer.

5. Cost: Cost of sending a message also need to be considered while selecting a technology.

6. Evidential requirement: It a message need to be kept as an evidence for future reference then it should not be sent over telephone or any oral media. Any print media must be used to fulfill the evidential requirement.

What are the general guidelines for choosing communication technology?

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